As you navigate the evolving landscape of office technology, selecting the right business printer can greatly impact your workflow. In 2025, the best models combine speed, quality, and versatile features tailored to your specific needs. From all-in-one solutions to compact designs, there’s a range of options available. But how do you choose the perfect fit for your office? Let’s explore the top contenders that could redefine your printing experience.
HP OfficeJet Pro 9125e All-in-One Printer
The HP OfficeJet Pro 9125e All-in-One Printer is an ideal choice for small to medium businesses that need a versatile and efficient printing solution. This machine can print, copy, scan, and fax, all from a user-friendly touchscreen interface. You’ll appreciate its impressive print speeds—up to 18 ppm in color and 22 ppm in black. With features like auto 2-sided printing and a 250-sheet input tray, it streamlines your workflow. Plus, its dual-band Wi-Fi guarantees reliable wireless connectivity, allowing you to print from your smartphone or laptop effortlessly. The HP OfficeJet Pro 9125e truly enhances your office productivity.
Best For: Small to medium businesses looking for an efficient all-in-one printing solution.
Pros:
- Versatile functions: Offers printing, copying, scanning, and faxing capabilities in one device.
- High-speed performance: Capable of printing up to 18 ppm in color and 22 ppm in black, enhancing productivity.
- User-friendly interface: Features a touchscreen for easy navigation and operation.
Cons:
- Limited warranty: Comes with only a one-year limited hardware warranty, which may not be sufficient for heavy users.
- Average customer ratings: Holds a rating of 3.6 out of 5 stars, indicating mixed user satisfaction.
- Initial page print time: Takes 11 seconds for the first page to print, which may be slower than some competitors.
HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer
Looking for a reliable all-in-one printer that fits your home office needs? The HP OfficeJet Pro 8139e is a fantastic choice. It prints, scans, copies, and faxes, all while boasting impressive speeds—up to 20 pages per minute in black and 10 in color. With a maximum resolution of 4800 x 1200 optimized dpi, your documents will look sharp. Plus, enjoy seamless mobile printing with Apple AirPrint and the HP Smart app. It has a 225-sheet capacity and a one-year Instant Ink trial, ensuring you won’t run out anytime soon. Overall, it’s an efficient, versatile tool for your workspace.
Best For: Home office users seeking a reliable all-in-one printer that offers fast printing and versatile functionality.
Pros:
- Versatile functionality: Combines printing, scanning, copying, and faxing in one device.
- High print quality: Offers a maximum color resolution of 4800 x 1200 optimized dpi for sharp documents.
- Mobile printing: Compatible with Apple AirPrint, HP Smart app, and other mobile printing options for convenience.
Cons:
- Print speed: While decent, the print speeds may not meet the needs of high-volume users.
- Output capacity: Limited output sheet capacity of 60 sheets may require frequent emptying during larger print jobs.
- Customer rating: Holds a moderate rating of 3.9 out of 5 stars, indicating mixed user experiences.
Brother Professional Laser Printer (HL-6210DW)
Designed for high-volume printing needs, the Brother Professional Laser Printer (HL-6210DW) stands out as an exceptional choice for businesses that demand efficiency and reliability. With a blazing output speed of 50 ppm and a sharp resolution of 1200 x 1200 dpi, it tackles large print jobs effortlessly. Its automatic duplex printing saves time and resources, while the 520-sheet capacity—expandable to 1,660 sheets—ensures you stay productive. Enjoy cost-effective printing with ultra high-yield toner cartridges and energy-saving modes. Plus, the built-in Gigabit Ethernet and wireless connectivity keep you connected, ensuring seamless office integration and security for your sensitive documents.
Best For: Businesses and offices that require high-volume, efficient, and reliable printing solutions.
Pros:
- High-speed printing of up to 50 pages per minute, ideal for large print jobs.
- Cost-effective with ultra high-yield toner cartridges that yield up to 18,000 pages and energy-saving modes.
- Versatile connectivity options, including built-in Gigabit Ethernet and dual band wireless networking for seamless integration.
Cons:
- Heavy weight of 29.8 pounds may make it less portable.
- Requires additional downloads for some mobile devices to enable wireless printing.
- Limited to black and white printing, which may not suit users needing color options.
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Printer
For small teams seeking a reliable solution for printing, scanning, and copying high-quality color documents, the HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Printer stands out as an excellent choice. With print speeds up to 26 pages per minute, you’ll breeze through tasks efficiently. The next-generation TerraJet toner delivers vivid colors and sharp text, perfect for professional presentations. Plus, its built-in Wi-Fi® and HP Wolf Pro guarantee secure information handling. You can control the printer via the HP app on your smartphone, making it user-friendly. With a customer rating of 4.2 stars, it’s a trusted option for your office needs.
Best For: Small teams looking for an efficient all-in-one printer that delivers high-quality color documents quickly and securely.
Pros:
- Fast print speeds of up to 26 pages per minute for both black and color documents.
- Next-generation TerraJet toner provides vivid colors and sharp text for professional-quality output.
- Built-in Wi-Fi® and HP Wolf Pro ensure secure information handling and easy smartphone control.
Cons:
- Limited to a maximum media size of 8.5 x 14 inches, which may not accommodate larger documents.
- Requires Original HP toner cartridges, which can be more expensive than third-party options.
- Customer rating of 4.2 stars indicates some users may have experienced issues or dissatisfaction.
Brother DCP-L2640DW Wireless Compact Monochrome Laser Printer
The Brother DCP-L2640DW Wireless Compact Monochrome Laser Printer stands out as an excellent choice for small businesses that need a reliable, all-in-one device. It combines printing, scanning, and copying, delivering high-quality black-and-white prints at 36 pages per minute. With a 50-page auto document feeder and a 250-sheet paper tray, you won’t have to refill often. Enjoy flexible connectivity options, including dual-band wireless and USB, while the Brother Mobile Connect App makes managing tasks a breeze. Eco-friendly features like Toner Save Mode and automatic duplex printing further enhance efficiency, making it a smart investment for your office.
Best For: Small businesses that require a reliable, all-in-one monochrome printer for efficient printing, scanning, and copying tasks.
Pros:
- High-speed printing at 36 pages per minute, making it suitable for busy office environments.
- Flexible connectivity options, including dual-band wireless and USB, allow for easy integration with multiple devices.
- Eco-friendly features like automatic duplex printing help reduce paper waste and enhance operational efficiency.
Cons:
- Limited to monochrome printing, which may not meet the needs of users requiring color prints.
- The initial cost may be higher compared to basic printers, though it offers long-term savings with the toner subscription service.
- The scanning speed for color documents is relatively slower at 7.9 images per minute.
Brother Color Laser All-in-One Printer (MFC-L3720CDW)
Looking for a reliable all-in-one printer for your small office? The Brother Color Laser MFC-L3720CDW is an excellent choice. With print speeds of up to 19 pages per minute and scanning speeds reaching 29 images per minute, it keeps your workflow efficient. Its 3.5-inch color touchscreen simplifies navigation and provides easy access to cloud services like Google Drive. Plus, it’s eco-friendly with features like automatic duplex printing and Toner Save Mode. Enjoy seamless connectivity with dual-band wireless networking and USB options. Brother backs this printer with a one-year warranty and robust support, ensuring you’re never left in the lurch.
Best For: The Brother Color Laser MFC-L3720CDW is best for small offices seeking a reliable and efficient all-in-one printing solution.
Pros:
- High print and scan speeds enhance productivity in a busy office environment.
- Intuitive 3.5-inch color touchscreen facilitates easy navigation and access to cloud services.
- Eco-friendly features like automatic duplex printing and Toner Save Mode contribute to sustainability.
Cons:
- Relatively heavy at 44 pounds, making it less portable.
- Initial setup may require some technical knowledge for optimal connectivity.
- Limited memory storage capacity of 64 MB may not support extensive document processing needs.
Epson EcoTank Pro ET-5170 Wireless All-in-One Supertank Printer
Ideal for small to medium-sized businesses, the Epson EcoTank Pro ET-5170 Wireless All-in-One Supertank Printer combines versatility and cost efficiency. You’ll enjoy print speeds of 17 pages per minute in black and 9.5 in color, with stunning resolutions up to 4,800 x 1,200 dpi. Its 250-sheet capacity and dual-sided printing make it perfect for busy offices. You’ll save up to 80% on ink costs, with zero cartridge waste, enhancing your bottom line. With wireless connectivity and voice control features, this printer seamlessly integrates into your workflow, ensuring you stay productive and efficient in all your printing tasks.
Best For: Small to medium-sized businesses seeking a cost-effective, high-volume printing solution with versatile functionality.
Pros:
- Cost-efficient: Save up to 80% on ink costs with low-cost replacement bottles.
- High-speed printing: Achieve print speeds of 17 ppm in black and 9.5 ppm in color, suitable for busy work environments.
- Versatile functions: Supports printing, scanning, copying, and faxing, along with dual-sided printing capabilities.
Cons:
- Initial investment: The upfront cost may be higher compared to standard printers.
- Requires registration: Warranty and promotional benefits require product registration.
- Limited media size: Maximum media size is 13 x 19 inches, which may not accommodate larger printing needs.
Brother MFC-L8900CDW Business Color Laser All-in-One Printer
For busy offices and small workgroups that demand high print volumes, the Brother MFC-L8900CDW Business Color Laser All-in-One Printer stands out as an excellent choice. This reliable machine prints and copies up to 33 pages per minute, ensuring you stay productive. With a maximum color print resolution of 2400 x 600 dpi and automatic duplex printing, your documents look professional. Its Gigabit Ethernet and wireless networking let you print directly from mobile devices. Plus, with high-yield toner cartridges and a 70-page auto document feeder, it offers cost efficiency and convenience. Security features keep your data safe while you work.
Best For: Busy offices and small workgroups that require high print volumes and efficient document handling.
Pros:
- High-Speed Printing: Prints and copies up to 33 pages per minute, enhancing productivity.
- Cost Efficiency: Utilizes high-yield toner cartridges for lower cost per page.
- Versatile Connectivity: Features Gigabit Ethernet and wireless networking for mobile printing.
Cons:
- Weight: At 63.1 lbs, it may be difficult to move or relocate.
- Initial Cost: Higher upfront investment compared to basic printers.
- Limited Warranty: Comes with a limited warranty that may not cover all potential issues.
HP OfficeJet Pro 9125e All-in-One Printer
The HP OfficeJet Pro 9125e All-in-One Printer stands out as an excellent choice for small to medium businesses seeking a reliable and versatile printing solution. It prints, copies, scans, and faxes, making it incredibly functional. With impressive speeds of up to 18 ppm for color and 22 ppm for black, you won’t waste time waiting. The dual-band Wi-Fi guarantees strong connectivity, while the HP App allows easy management from your smartphone. Plus, with auto 2-sided printing and a 250-sheet input tray, it enhances productivity. Enjoy vibrant prints with a maximum resolution of 4800 x 1200 optimized dpi for stunning results.
Best For: Small to medium businesses looking for a reliable, multifunctional printer that can handle various tasks efficiently.
Pros:
- Fast print speeds of up to 18 ppm for color and 22 ppm for black.
- Wireless connectivity with dual-band Wi-Fi for reliable printing from multiple devices.
- Features like auto 2-sided printing and a 250-sheet input tray enhance productivity.
Cons:
- Customer ratings average at 3.6 out of 5 stars, indicating mixed feedback.
- Initial page print time of 11 seconds may not meet the needs of high-volume users.
- The warranty is limited to one year unless extended with an additional offer.
HP OfficeJet Pro 9135e All-in-One Printer
Small to medium businesses looking for a versatile printing solution will find the HP OfficeJet Pro 9135e All-in-One Printer a standout choice. It prints, copies, scans, and faxes with impressive speeds—up to 20 ppm in color and 25 ppm in black. With a 500-sheet capacity and duplex capabilities, it handles multi-page tasks efficiently. The 4.3-inch color touchscreen simplifies navigation, while reliable dual-band Wi-Fi keeps you connected. Plus, built-in HP Wolf Pro Security protects your data. Enjoy a 3-month Instant Ink trial, ensuring you stay stocked without hassle. It’s an all-in-one powerhouse for your office needs.
Best For: Small to medium businesses seeking a multifunctional printer that efficiently handles printing, copying, scanning, and faxing.
Pros:
- Fast print speeds of up to 20 ppm in color and 25 ppm in black enhance productivity.
- Duplex automatic printing, scanning, and copying save time and paper.
- Built-in HP Wolf Pro Security provides robust protection against cyber threats.
Cons:
- The monthly fee for ink subscription services after the trial may not suit all budgets.
- Limited to a weight of 26.1 pounds, which may be cumbersome for some users to move.
- Customer ratings of 3.7 out of 5 stars indicate mixed user satisfaction.
Factors to Consider When Choosing Business Printers
When choosing a business printer, you need to evaluate several key factors to guarantee it meets your needs. Think about print speed, functionality, and the cost of consumables, as these can impact your overall efficiency and budget. Don’t forget to assess connectivity options and print quality standards to find the perfect printer for your workspace.
Print Speed Requirements
Choosing the right print speed is essential for your business, especially if you rely on high-volume printing. Print speed, measured in pages per minute (ppm), can vary greatly among models. You may find options that deliver up to 50 ppm for black and white prints, while color prints typically range from 10 to 26 ppm. Don’t overlook the initial page print time, as some printers start as quickly as 11 seconds, which can enhance your workflow. Duplex printing capabilities also play a role in speed and efficiency, allowing for automatic double-sided printing. Remember to assess both advertised maximum speeds and real-world performance, as factors like print quality settings and document complexity can impact your overall experience.
Functionality and Versatility
While you might focus on print speed and quality, functionality and versatility are just as essential when selecting a business printer. Prioritizing multifunctionality is key; all-in-one devices that print, copy, scan, and fax streamline your office tasks effectively. Look for features like automatic duplex printing and auto document feeders to enhance efficiency, especially during high-volume print jobs. Print speed matters too—aim for printers that churn out 18-50 pages per minute to keep your workflow smooth. Don’t overlook print quality specifications either; resolutions up to 4800 x 1200 dpi for color and 1200 x 1200 dpi for black guarantee professional results. Finally, check the paper capacity; larger input trays (250-520 sheets) mean less frequent refills in your busy environment.
Cost of Consumables
Understanding the cost of consumables is essential to managing your business printer’s overall expenses, as these ongoing costs can add up quickly. For instance, ink or toner cartridges can greatly impact your budget. Some printers offer low-cost ink bottles, reducing costs per page by up to 80%. High-yield toner cartridges can print up to 18,000 pages, lowering your cost per page and extending replacement intervals. Consider eco-friendly features like Toner Save Mode to minimize toner usage without sacrificing quality. Additionally, subscription services for ink delivery can simplify budgeting, potentially saving you up to 50% on replacements. Be mindful of initial consumable costs, as starter cartridges often have lower yields, affecting your total cost of ownership.
Connectivity Options
When managing costs for your business printer, connectivity options play a significant role in enhancing productivity and efficiency. Look for printers with dual-band wireless connectivity (2.4GHz and 5GHz) to guarantee stable connections for multiple devices. Mobile printing features, like Apple AirPrint and Wi-Fi Direct, allow seamless printing from smartphones and tablets, which is essential in today’s fast-paced environment. Also, guarantee compatibility with Ethernet and USB connections for flexible networking. Advanced security features, including network user authentication and secure printing protocols, protect sensitive documents during transmission. Finally, choose printers that support cloud printing and integrate with popular cloud services, making document management and sharing across teams easier. These connectivity options will help streamline your office workflow effectively.
Print Quality Standards
Print quality standards are vital for any business looking to make a lasting impression. Higher print resolutions, like 4800 x 1200 optimized dpi, deliver sharper, vibrant images that enhance professional documents and marketing materials. For clear text and detailed graphics in your communications, aim for printers with a black and white resolution of around 1200 x 1200 dpi. The initial page print time is also important; some printers can deliver the first page in just 11 seconds, boosting efficiency. Look for models that can print up to 50 pages per minute for high-volume tasks. Finally, guarantee consistent print quality across various media types, from standard to glossy paper, to maintain a polished business image.
Warranty and Support Options
Choosing the right business printer isn’t just about performance; warranty and support options play an essential role in ensuring long-term satisfaction. Most printers come with a one-year limited warranty, which you can often extend to two years through subscriptions or registrations. It’s vital to understand what the warranty covers, including protection against manufacturing defects and whether it includes support for software updates. Some warranties may also cover specific parts like toner cartridges, impacting your maintenance costs. Additionally, evaluate customer support options such as free online, live chat, or phone assistance. User ratings and reviews can provide valuable insights into the reliability of these support services, helping you make an informed decision for your business needs.